Public Sector Supply Management

Basics of Government Contracting Applications

1. Introduction
   1. Overview
   2. History
   3. UCC Code
   4. FAR Applications


2. Overview of the Procurement Cycle
   1. Need Identification
   2. Solicitation Type Selected
   3. Qualification of Vendors
   4. Create a Procurement Team
   5. Developing the Requirement / Specification/Evaluation Criteria
   6. Negotiate the Award
   7. Develop the Contract Document
   8. Manage Contractor Performance
   9. Contract Manage the Performance Contract
   10. Audit Performance and Contract Deliverables
   11. Close Out Properly


3. Acquisition Methodologies
   1. Pre-Solicitation Methods Reviewed
      1. Request for Information (RFI-1)
         1. Process
         2. When to Employ
         3. Upside/Downside
         4. Time Lapse
         5. Risk to the Buying Agency
      2. Request for Interest (RFI-2)
         1. Process
         2. When to Employ
         3. Upside/Downside
         4. Time Lapse
         5. Risk to the Buying Agency
      3. Simplified Acquisitions
         1. Process
         2. When to Employ
         3. Upside/Downside
         4. Time Lapse
         5. Risk to the Buying Agency
      4. Sealed Bidding
         1. Process
         2. When to Employ
         3. Upside/Downside
         4. Time Lapse
         5. Risk to the Buying Agency
      5. Negotiated Acquisitions
         1. Process
         2. When to Employ
         3. Upside/Downside
         4. Time Lapse
         5. Risk to the Buying Agency


4. Cost Applications and Principals
   1. Cost Principals
   2. Accounting Standards
   3. Applicability
   4. Allowance to Procedures
   5. Exemptions and Waivers
   6. Contractor's Requirement and Obligations
   7. Defective Pricing
   8. Requirements
   9. Submission of Cost and Pricing Data
   10. Right to Audit


5. Specifications and Statement's of Work
   1. Types of Specifications
      1. Brand
      2. Performance
      3. Standards
      4. Grade
      5. Method and Mode
      6. Qualified Product
      7. Combination of Above
   2. Statements of Work (SOW)
      1. Functional
      2. Performance
      3. Design and Technical
      4. Level-of-Effort (LOE)
   3. Deviations and Waivers
   4. Availability of Requirements
   5. Government Pre- Approved Products
   6. Government Warranty to Specification
   7. Impossibility of Performance
   8. Contract Interpretation Rules
   9. Assumption of Risk
   10. Actual and Practical Impossibility
   11. Remedies for Specification Problems


6. Warranties and Inspections
   1. The Process of Inspection (Flow Chart)
   2. Inspection Clauses
   3. Government Right of Inspection
   4. Contractor Inspection and Rejection
   5. Correction of Non-Conformance
   6. Acceptance and Implied Acceptance
   7. Exceptions to Conclusiveness
   8. Warranties; Expressed and Implied
   9. Effect of Warranties


7. Effects of Contract Changes
   1. Standard Terms and Conditions
   2. Fixed/Cost Type of Contracts
   3. Change Configuration Clause
   4. Formal Change Process and Orders
   5. Contractor Duty to Proceed
   6. Value Engineering
   7. Contractor Originated
   8. Government Requirements
   9. Defective Specification
   10. Acceleration and De-Acceleration


8. Differing Site Conditions
   1. Routine and Standard Application
   2. Notice
   3. Issues and Conditions Not Specified
   4. Site Availability/Unavailable
   5. General Disclaimers


9. Other Contract Clauses
   1. Jurisdictional Venue and Authority
   2. Uniform Commercial Code (UCC)
   3. Convention for the International Sale of Goods (CISG)
   4. Government Specific Clauses
   5. Subcontractor Clauses


10. Claims Processing
    1. Definition of a Claim
    2. Assertion and Defense of a Claim
    3. Certification and Grounding of a Claim to Contract
    4. Fraudulent Claims
    5. Final Decision
    6. Content and Timing
    7. Importance
    8. Unique or Extraordinary Claims
    9. Relief Types Available
    10. Petitions and Decisions


11. Termination of the Contract
    1. Nature of the Default Termination
    2. Basis of the Default
    3. Both the Parties Can be in Default
    4. Failure to:
       1. Performance
       2. Make Timely Progress
       3. Otherwise Perform
    5. Excusable Delays
    6. Waivers of Delivery Date
    7. Contractor Default and Liability
    8. Contesting Default Termination


12. Termination for Convenience
    1. Nature of Convenience Terminations
    2. Proper Methods Applied to Termination
    3. Termination Procedures
    4. Contractor Recovery
    5. Procedures
    6. Limitations
    7. Cost Principals
    8. Acceptable Termination Costs
    9. Settlement Expenses
    10. Subcontractor Claims
    11. Profit
    12. Loss Contract
    13. Partial Terminations


13. Delays and Suspensions
    1. Delays Under Default
    2. Excusable Delays
       1. Weather
       2. Labor
       3. Force Majeure
       4. Others
    3. Concurrent Delays
    4. Suspension of Work Clause
    5. Affirmative and Constructive Suspension
    6. Recoverable Costs
    7. Notice Requirements


14. Damages
    1. Types
       1. Liquidated
       2. Consequential
    2. Standard Clauses
    3. Enforceability
    4. Defense of a Contractor
    5. Measuring Assessment Period


15. Dispute Resolution
    1. ADR
    2. Contractor Dispute Procedures
    3. Dispute Clauses
    4. Contesting Award Decisions
    5. Appeals Process
    6. Discovery and Legal Processes
    7. Hearings


16. Conclusion