Onsite Seminar

Public Sector Supply Management

Writing Effective Specifications

  1. Introduction
    1. Need for Good Specifications
    2. Accuracy of the Requirement
    3. Why It Is Taken for Granted

  2. History
    1. Throughout History Specifications Were Employed
    2. Problems in the Past

  3. Current Types of Specifications
    1. Characteristics of Specifications
      1. Brand or Trade Names
        1. Benefits/Disadvantages
      2. Performance Specifications
        1. Benefits/Disadvantages
      3. Samples
        1. Benefits/Disadvantages
      4. Design Requirements
        1. Benefits/Disadvantages
      5. Method and Mode of Manufacture
        1. Benefits/Disadvantages
      6. Market Grade
        1. Benefits/Disadvantages
      7. Qualified Products
        1. Benefits/Disadvantages
      8. Inspection Specifications
        1. Benefits/Disadvantages
      9. Standard Products
        1. Benefits/Disadvantages
      10. Maintenance Specifications
        1. Benefits/Disadvantages
      11. Disposal Specifications
        1. Benefits/Disadvantages
      12. Combination of Methods
        1. Benefits/Disadvantages
    2. Problems with Specifications
      1. Words
      2. Ideas
      3. Presentation
    3. Improving the Specification Process
      1. Steps in Improving the Process
      2. Six-Step Approach

  4. Preparing and Effective Scope of Work
    1. Introduction
      1. Example-Where Did the Process Fail?
    2. Defining the SOW
      1. Historical Example
      2. Definitions
    3. Planning: The Critical First Step
      1. 10-Step Approach
      2. Creating and SOW Checklist
    4. Types of Statements of Work
      1. Functional
      2. Performance
      3. Design
      4. Level-of-Effort
      5. Comparison and Contrast of SOW Types
    5. Putting the SOW Outline Together
      1. Outline Checklist
    6. Standard Plan for SOW Development
      1. Organization for Writing the SOW
      2. Do's and Don'ts
      3. Statement of Work Checklist
    7. Sample SOW

  5. Conclusion