Figure 2: Results of Job Analysis by Work Sector and Job Level



Tasks performed by 50 percent or more candidates and with an average importance rating of 4 or better are indicated with a filled circle.

    Purchasing/Supply Manager   Buyer
Description   Manu U.S.
Gov
S/L
Gov
Inst Serv Retl Food   Manu U.S.
Gov
Serv
IDENTIFYING REQUIREMENTS
1. Establising procurement plans and make decisions necessary to purchase products or services in congruence with organizational objectives and sourcing strategies. Majo
rity
n n n n n n n Majo
rity
n n n
2. Review purchase requisitions in accordance with organizational requirements and/or budgetary constraints. Majo
rity
n n n n n n n Majo
rity
n n n
3. Determine appropriate methods of Procurement. Majo
rity
n n n n n n n Majo
rity
n n n
4. Perform cost/benefit analyses on planned acquisitions. Majo
rity
n n n n n n n Majo
rity
n n n
5. Conduct decisions to "make or buy," privatize, or outsource products or services. Majo
rity
n n n n n n n
n

6. Conduct decisions to lease or buy equipment.


n n n



n
7. Develop financing and leveraging strategies for purchases.
n


n n




8. Review supplier samples and/or demonstrations with the buying organization management and/or user deparmtents. Majo
rity
n
n n n n n Majo
rity
n
n
PREPARATION/EVALUATION OF SOLICITATIONS (RFQ, RFI, RFP, RFB, EOI, IFB)
9. Develop/review specifications, statements of work, performance terms, and/or acceptance criteria Majo
rity
n n n n n n n Majo
rity
n n n
10. Prepare and solicit competitive bids, quotations, and proposals with pertinent specifications, terms, and conditions. Majo
rity
n n n n n n n Majo
rity
n n n
11. Evaluate competitive offerings to determine the overall best off for a product/service. Majo
rity
n n n n n n n Majo
rity
n n n
SUPPLIER DATA AND ANALYSES
12. Locate and select potential sources of materials or services Majo
rity
n n n n n n n Majo
rity
n n n
13. Conduct supplier visits/evaluations to determine suitability. Majo
rity
n n n n n n n Majo
rity
n n n
14. Measure supplier performance using rating systems and/or predetermined standards. Majo
rity
n n

n n n Majo
rity
n n
15. Develop/administer a supplier certification program
n




n
n

NEGOTIATION PROCESS
16. Prepare for and develop strategies and tactics for negotiations. Majo
rity
n n n n n n n Majo
rity
n n n
17. Conduct negotiations with potential and/or current suppliers to obtain maximum value Majo
rity
n n n n n n n Majo
rity
n n n
CONTRACT EXECUTION, IMPLEMENTATION, & ADMIN.
18. Prepare and/or issue contracts/purchase orders. Majo
rity
n n n n n n n Majo
rity
n n n
19. Obtain legal review and approval of a contract when required. Majo
rity
n n n n n n n Majo
rity
n n n
20. Administer contracts/purchase orders from award to completion Majo
rity
n n n n n n n Majo
rity
n n n
21.Expedite deliveries and conduct follow-up procedures when necessary Majo
rity
n n n n n n n Majo
rity
n n n
22. Resolve contract/purchase order differences with suppliers. Majo
rity
n n n n n n n Majo
rity
n n n
23. Resolve payment problems with suppliers and user departments. Majo
rity
n n n n n n n Majo
rity
n n n
24. Review and revise purchasing practices to ensure their conformance with established laws, policies, and ethical principles. Majo
rity
n n n n n n n Majo
rity
n n n
MATERIAL FLOW
25. Define and establish procedures for inbound and outbound material shipments.
n



n




26. Define incoming material packaging requirements.











27. Supervise/monitor the activities of the receiving department


n n






28. Verify that materials are distributed to user departments.



n






TRANSPORTATION/LOGISTICS
29. Coordinate/route/trace inbound and/or outbound freight according to organizational needs.





n




30. Monitor the efficiency and effectiveness of transportation services.











31. Resolve delivery/receiving problems including freight loss and damage claims.


n

n




32. Audit freight bills for payments.











    Purchasing/Supply Manager   Buyer
Description   Manu U.S.
Gov
S/L
Gov
Inst Serv Retl Food   Manu U.S.
Gov
Serv
SUPPLY & INVENTORY MANAGEMENT
33. Organize, control, and minimize the storage of materials. Majo
rity
n
n n
n n



34. Meet with appropriate departments to discuss current material inventories, and establish restock levels or just-in-time strategies. Majo
rity
n

n n n n



35.Coordinate and/or monitor the movement of capital equipment within the organization.


n n






36. Determine sources of and reconcile inventory discrepancies.


n n
n




37. Handle obsolete equipment/materials, surplus equipment/materials, and scrap. Majo
rity


n n
n n



RESOURCE PLANNING
38. Collaborate with materials organization to effectively control material scheduling and planning.
n




n
n

39. Coordinate the introduction of new and modified products and services with appropriate departments. Majo
rity
n
n n n n n
n

40.Participate in the planning and implementation of engineering changes.
n






n

41. Implement and/or utilize a material requirements plan (MRP).
n




n
n

42. Implement and/or utilize a material requirements plan (MRP).
n




n
n

43.Implement and/or utilize a distribution requirements plan (DRP).
n






n

VALUE ENHANCING MATERIAL AND SUPPLY PROCESSES
44. Develop/implement a standardization program. Majo
rity


n n n n n



45. Develop/implement a process improvement program. Majo
rity
n n n n n n n



46. Develop/implement a universal code system (e.g., bar code, product code, commodity code).



n

n



47. Develop and implement a risk management and/or claims management program.











48.Develop a cost reduction, cost avoidance, cost containment program (e.g., value analysis, consolidation of orders/suppliers, leadtime reduction, activity Based costing). Majo
rity
n n n n n n n Majo
rity
n
n
QUALITY
49.Conduct periodic inspections of supplier goods to ensure quality.
n



n n



50. Resolve quality problems with suppliers and user departments. Majo
rity
n n n n n n n Majo
rity
n n n
51. Develop measurements for quality improvement and target setting (e.g., "best in class" benchmarks). Majo
rity
n


n n n
n

GLOBAL PROCUREMENT
52.Develop international sources of equipment and supply.
n









53. Perform and maintain documentation regarding cross-border transportation issues.











54. Implement an international trade network for locating suppliers in other countries.











REAL PROPERTY
55. Buy, sell, and/or rent real property for the organization.











56. Lease and/or manage real property owned by the organization.











57. Manage and oversee construction contracts


n







FORECASTING AND STRATEGIES
58. Develop supply forecasts in light of economic and currency trends and conditions that affect procurement.





n n



59. Plan purchasing, sourcing, and supply strategies based on forecasted data. Majo
rity
n


n n n
n

60. Develop strategic plans and objectives (short and long term). Majo
rity
n n n n n n n
n

61. Develop supply plans and strategies based on forecasts of future demand. Majo
rity
n


n n n
n

62. Provide forecasted data of future organization buying requirements to suppliers. Majo
rity
n


n n n
n

63. Participate in company acquisitions and/or mergers to ensure the continuity of supply.





n




    Purchasing/Supply Manager   Buyer
Description   Manu U.S.
Gov
S/L
Gov
Inst Serv Retl Food   Manu U.S.
Gov
Serv
MERCAHNDISING
64. Assist in the development of products that support organizational merchandising and marketing efforts to meet customer needs.





n n



65. Review and implement purchasing strategies based on market commodity reports of raw materials (e.g., metals, paper products, produce).
n



n n



66. Develop and maintain market awareness through merchandise shows, trade periodicals, and other resources to secure new product and pricing information.


n

n n



67. Provide data on current and future market conditions to management, sales management, and/or user departments.


n

n n



EXTERNAL REALTIONSHIPS
68. Develop/manage effective relationships with suppliers, utilizing such techniques as supplier partnerships, strategic alliances, supply chain management, and supplier training programs. Majo
rity
n n n n n n n Majo
rity
n n n
69. Review product availability and/or pricing information with suppliers. Majo
rity
n n n n n n n Majo
rity
n n n
70. Conduct interviews with current and prospective supplier sales personnel. Majo
rity
n n n n n n n Majo
rity
n n n
71. Coordinate/review/respond to supplier inquiries, protests, and appeals. Majo
rity
n n n n n n n Majo
rity
n n n
72. Develop/implement a small business/disadvantaged supplier development program. Majo
rity

n n n n

Majo
rity

n n
73. Represent the buying organization in meetings with corporations, government agencies, professional associations, media, and other organizations. Majo
rity
n n n n n n n Majo
rity
n n

Figure 2 - Continued