Tasks performed by 50 percent or more candidates and with an average
importance rating of 4 or better are indicated with a filled
circle.
| |
|
Purchasing/Supply Manager |
|
Buyer |
| Description |
|
Manu |
U.S.
Gov |
S/L
Gov |
Inst |
Serv |
Retl |
Food |
|
Manu |
U.S.
Gov |
Serv |
| IDENTIFYING REQUIREMENTS |
| 1. Establising procurement plans and
make decisions necessary to
purchase products or services in
congruence with organizational
objectives and sourcing strategies. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 2. Review purchase requisitions in
accordance with organizational
requirements and/or budgetary
constraints. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 3. Determine appropriate methods of Procurement. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 4. Perform cost/benefit analyses on planned acquisitions. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 5. Conduct decisions
to "make or buy," privatize, or
outsource products or services. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
|
n |
|
|
| 6. Conduct decisions to lease or buy equipment. |
|
|
|
n |
n |
n |
|
|
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|
n |
|
| 7. Develop financing and leveraging strategies for purchases. |
|
n |
|
|
|
n |
n |
|
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|
|
|
| 8. Review supplier samples and/or demonstrations with the buying
organization management and/or user deparmtents. |
Majo
rity |
n |
|
n |
n |
n |
n |
n |
Majo
rity |
n |
|
n |
| PREPARATION/EVALUATION OF SOLICITATIONS (RFQ, RFI, RFP, RFB, EOI, IFB) |
| 9. Develop/review specifications, statements of work, performance terms,
and/or acceptance criteria |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 10. Prepare and solicit competitive bids, quotations, and proposals with
pertinent specifications, terms, and conditions. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 11. Evaluate competitive offerings to determine the overall
best off for a product/service. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| SUPPLIER DATA AND ANALYSES |
| 12. Locate and select potential sources of materials or services |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 13. Conduct supplier visits/evaluations to determine suitability. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 14. Measure supplier performance using rating systems and/or predetermined standards. |
Majo
rity |
n |
n |
|
|
n |
n |
n |
Majo
rity |
n |
n |
|
| 15. Develop/administer a supplier certification program |
|
n |
|
|
|
|
|
n |
|
n |
|
|
| NEGOTIATION PROCESS |
| 16. Prepare for and develop strategies and tactics for negotiations. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 17. Conduct negotiations with potential and/or current suppliers to
obtain maximum value |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| CONTRACT EXECUTION,
IMPLEMENTATION, & ADMIN. |
| 18. Prepare and/or issue contracts/purchase orders. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 19. Obtain legal review and approval of a contract when required. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 20. Administer contracts/purchase orders from award to completion |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 21.Expedite deliveries and conduct follow-up procedures when necessary |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 22. Resolve contract/purchase order differences with suppliers. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 23. Resolve payment problems with suppliers and user departments. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 24. Review and revise purchasing practices to ensure their conformance
with established laws, policies, and ethical principles. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| MATERIAL FLOW |
| 25. Define and establish procedures for inbound and outbound
material shipments. |
|
n |
|
|
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|
n |
|
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|
|
| 26. Define incoming material packaging requirements. |
|
|
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| 27. Supervise/monitor the activities of the receiving department |
|
|
|
n |
n |
|
|
|
|
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|
|
| 28. Verify that materials are distributed to user departments. |
|
|
|
|
n |
|
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|
| TRANSPORTATION/LOGISTICS |
| 29. Coordinate/route/trace inbound and/or outbound freight
according to organizational needs. |
|
|
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|
n |
|
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|
|
| 30. Monitor the efficiency and effectiveness of transportation services. |
|
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| 31. Resolve delivery/receiving problems including freight loss
and damage claims. |
|
|
|
n |
|
|
n |
|
|
|
|
|
| 32. Audit freight bills for payments. |
|
|
|
|
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| |
|
Purchasing/Supply Manager |
|
Buyer |
| Description |
|
Manu |
U.S.
Gov |
S/L
Gov |
Inst |
Serv |
Retl |
Food |
|
Manu |
U.S.
Gov |
Serv |
| SUPPLY & INVENTORY MANAGEMENT |
| 33. Organize, control, and minimize the storage of materials. |
Majo
rity |
n |
|
n |
n |
|
n |
n |
|
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|
|
| 34. Meet with appropriate departments to discuss current material
inventories, and establish restock levels or just-in-time strategies. |
Majo
rity |
n |
|
|
n |
n |
n |
n |
|
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|
|
| 35.Coordinate and/or monitor the movement of capital equipment
within the organization. |
|
|
|
n |
n |
|
|
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|
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|
|
| 36. Determine sources of and reconcile inventory discrepancies. |
|
|
|
n |
n |
|
n |
|
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|
| 37. Handle obsolete equipment/materials, surplus
equipment/materials, and scrap. |
Majo
rity |
|
|
n |
n |
|
n |
n |
|
|
|
|
| RESOURCE PLANNING |
| 38. Collaborate with materials organization to effectively
control material scheduling and planning. |
|
n |
|
|
|
|
|
n |
|
n |
|
|
| 39. Coordinate the introduction of new and modified products and
services with appropriate departments. |
Majo
rity |
n |
|
n |
n |
n |
n |
n |
|
n |
|
|
| 40.Participate in the planning and implementation of engineering changes. |
|
n |
|
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|
n |
|
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| 41. Implement and/or utilize a material requirements plan (MRP). |
|
n |
|
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|
|
|
n |
|
n |
|
|
| 42. Implement and/or utilize a material requirements plan (MRP). |
|
n |
|
|
|
|
|
n |
|
n |
|
|
| 43.Implement and/or utilize a distribution requirements plan (DRP). |
|
n |
|
|
|
|
|
|
|
n |
|
|
| VALUE ENHANCING MATERIAL AND SUPPLY PROCESSES |
| 44. Develop/implement a standardization program. |
Majo
rity |
|
|
n |
n |
n |
n |
n |
|
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|
|
| 45. Develop/implement a process improvement program. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
|
|
|
|
| 46. Develop/implement a universal code system
(e.g., bar code, product code, commodity code). |
|
|
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|
n |
|
|
n |
|
|
|
|
| 47. Develop and implement a risk management and/or claims
management program. |
|
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|
|
| 48.Develop a cost reduction, cost avoidance, cost containment
program (e.g., value analysis, consolidation of orders/suppliers,
leadtime reduction, activity Based costing). |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
|
n |
| QUALITY |
| 49.Conduct periodic inspections of supplier goods to ensure quality. |
|
n |
|
|
|
|
n |
n |
|
|
|
|
| 50. Resolve quality problems with suppliers and user departments. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 51. Develop measurements for quality improvement and target setting
(e.g., "best in class" benchmarks). |
Majo
rity |
n |
|
|
|
n |
n |
n |
|
n |
|
|
| GLOBAL PROCUREMENT |
| 52.Develop international sources of equipment and supply. |
|
n |
|
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|
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| 53. Perform and maintain documentation regarding cross-border
transportation issues. |
|
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| 54. Implement an international trade network for locating suppliers in other countries. |
|
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| REAL PROPERTY |
| 55. Buy, sell, and/or rent real property for the organization. |
|
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| 56. Lease and/or manage real property owned by the organization. |
|
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| 57. Manage and oversee construction contracts |
|
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n |
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| FORECASTING AND STRATEGIES |
| 58. Develop supply forecasts in light of economic and currency
trends and conditions that affect procurement. |
|
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|
n |
n |
|
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| 59. Plan purchasing, sourcing, and supply strategies based
on forecasted data. |
Majo
rity |
n |
|
|
|
n |
n |
n |
|
n |
|
|
| 60. Develop strategic plans and objectives (short and long term). |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
|
n |
|
|
| 61. Develop supply plans and strategies based on forecasts of
future demand. |
Majo
rity |
n |
|
|
|
n |
n |
n |
|
n |
|
|
| 62. Provide forecasted data of future organization buying requirements to suppliers. |
Majo
rity |
n |
|
|
|
n |
n |
n |
|
n |
|
|
| 63. Participate in company acquisitions and/or mergers to ensure the continuity of supply. |
|
|
|
|
|
|
n |
|
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| |
|
Purchasing/Supply Manager |
|
Buyer |
| Description |
|
Manu |
U.S.
Gov |
S/L
Gov |
Inst |
Serv |
Retl |
Food |
|
Manu |
U.S.
Gov |
Serv |
| MERCAHNDISING |
| 64. Assist in the development of products that support organizational
merchandising and marketing efforts to meet customer needs. |
|
|
|
|
|
|
n |
n |
|
|
|
|
| 65. Review and implement purchasing strategies based on market
commodity reports of raw materials (e.g., metals, paper products, produce). |
|
n |
|
|
|
|
n |
n |
|
|
|
|
| 66. Develop and maintain market awareness through merchandise shows,
trade periodicals, and other resources to secure new product and pricing
information. |
|
|
|
n |
|
|
n |
n |
|
|
|
|
| 67. Provide data on current and future market conditions to
management, sales management, and/or user departments. |
|
|
|
n |
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|
n |
n |
|
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|
|
| EXTERNAL REALTIONSHIPS |
| 68. Develop/manage effective relationships with suppliers,
utilizing such techniques as supplier partnerships, strategic alliances,
supply chain management, and supplier training programs. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 69. Review product availability and/or pricing information with suppliers. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 70. Conduct interviews with current and prospective supplier sales personnel. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 71. Coordinate/review/respond to supplier inquiries, protests, and appeals. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
n |
| 72. Develop/implement a small business/disadvantaged supplier development program. |
Majo
rity |
|
n |
n |
n |
n |
|
|
Majo
rity |
|
n |
n |
| 73. Represent the buying organization in meetings with corporations,
government agencies, professional associations, media, and other organizations. |
Majo
rity |
n |
n |
n |
n |
n |
n |
n |
Majo
rity |
n |
n |
|
