Conflicts of Interest
As part of my role as a Buyer, I am asked to fill our MRO requisitions because the original requestors (Warehouse supervisor, engineers, etc) are "too busy", and also have been asked to do the receiving process in our system at times when trying to reconcile receiving issues.
I believe that both of these processes are a conflict of interest and border on unethical. I work for a private company and many processes are not clarified. I am new to the company and am trying to improve purchasing processes from reactive to proactive and am coming up against issues such as the ones above.
Does anyone have any input, links of know of any white papers written on these topics?
Were your employer publicly traded it would necessitate a division of ordering and receiving to be in compliance with Sarbanes Oxley. As your company is privately held there is no conflict. At a previous employer (private) I purchased, received, arranged logistics, as well as checking and approving invoices. At a subsequent employer (publicly owned) I purchased but did not receive.
I tend to agree...
Your friend is someone in accounting/finance. Let them work out the Delegation of Authority issues. Just let them know what's going on, and they'll take care of the rest.
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