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ian.harrison@uscellular.com
10-11-2010, 03:21 PM
Does anyone's company have a policy or guidelines for when a RFQ or RFP should be issued?

Thanks.

omaurandy
10-11-2010, 04:27 PM
Hello,

The first thing you have to do, in order to start, is to think about what you need to buy.
What is the frequency of those purchases, are there contracts regularly negotiated...?

Now, your objective will be to reach, for any bidding process, a point where you will be able to compare all offers as "apple to apple", and easily set-up expectations to your potential vendors...

Then of all the products and services you purchase, define the decision criteria common to all of them, and the decision criteria specific to some of them.
Finally, try to define the information necessary to vendors in order to be able to quote.
State the obvious : description, quantity, UOM, specs...
Expand to any case possible for your company : multiple destinations, quality standards, etc...

Your bidding policy should have the following sections :
- A : How do we define the necessity
- B : What will be our decision criteria
- c : Exception management (deadlines, additional information - should be given to all suppliers even if only one has requested it...)

Let me know if this is helpful, I'd be happy to specify any concept...
My company is FULLSTEP, we are experts in procurement and could help you implement a successful Sourcing Policy.
Regards