View Full Version : Competitive Bid Policy and RFP template

07-23-2010, 06:12 PM
Would anyone share their competitive bidding policy? I head Procurement for a mid-size company located strictly in the US, and have been tasked with putting a policy in place but I don't know where to start!

Also looking for a template RFP that can be modified depending on what the service to be purchased is.


09-23-2010, 08:26 PM
Since it seems you are looking primarily for bids and RfP's for service related businesses perhaps you should look in the Services Purchasing Group. I am sure they are very well versed in what you are seeking.

09-29-2010, 09:12 PM

The first thing you have to do, in order to start, is to think about what your company buys.
What is the frequency of those purchases, are the contracts regularly negotiated...?

Now, your objective will be to reach, for any bidding process, a point where you will be able to compare all offers as "apple to apple", and easily set-up expectations to your potential vendors...

Then of all the products and services you purchase, define the decision criteria common to all of them, and the decision criteria specific to some of them.
Finally, try to define the information necessary to vendors in order to be able to quote.
State the obvious : description, quantity, UOM, specs...
Expand to any case possible for your company : multiple destinations, quality standards, etc...

Your bidding policy should have the following sections :
- A : How do we define the necessity
- B : What will be our decision criteria
- c : Exception management (deadlines, additional information - should be given to all suppliers even if only one has requested it...)

Let me know if this is helpful, I'd be happy to specify any concept...